Tag Archive for manuscripts

Double-Spacing: Another Relic of the Typewriter Era?

I’ve already talked about what I think of typing two spaces after a period, but there’s really no standard requirement behind it. Double spacing between lines, however, is a whole different animal. Some editors still require double spacing in their submission guidelines, and most teachers still require their students double space their work per MLA format guidelines.

MLA format also says, “Leave only one space after periods or other punctuation marks (unless otherwise instructed by your instructor).” To me, this demonstrates that two spaces after a period is an artifact of academia: some teachers are enforcing it out of habit and because it’s how they learned, not because there’s a practical reason to do so, so MLA takes the middle ground.

Have we reached the point where double-spaced lines of text should be treated the same way? If an editor or a teacher requires double-spaced manuscripts, then of course the paper should be turned in that way, but why? It’s time to discuss letting it die as a standard, if not a habit.

The first argument is for readability, but as with two spaces after a period, that’s subjective. We spend hours a day reading without double-spaced paragraphs, both on the Internet and in print. This is when the argument turns to readability for proofreading, where the eye is better able to spot errors. I’m with you there.

Halfway.

I still prefer to proofread in print, but I don’t double space. For me, a printed manuscript is not so much for readability as it is the feel of taking a pencil (yes, a mechanical pencil, because that’s how I roll) to a manuscript to tear it apart. Some writers prefer the nostalgia of a red pen carving a bloody trail of destruction across their beloved manuscripts.

If a proofreader is reading carefully enough, it shouldn’t matter whether he’s reading on screen or on paper. Our eyes can—and should—be trained for both. So what are the red pen and the double spacing about? Efficiency and clarity in communicating corrections.

Yet there’s a computer sitting right there. Don’t worry, we’re coming to that.

Double spacing a manuscript is not for the proofreader’s ease in reading, but for the proofreader’s ease in communicating corrections back to the writer (or to a typesetter if we want to go way back). A red pen contrasts with the black ink so the writer sees every correction, and the double spacing gives the proofreader room to lay down edits and notes. If an editor or a teacher chooses to rewrite a sentence or make a longer note, they’re going to need room to write, right?

Do newspapers still work this way? I wrote and edited for a college newspaper in the ’90s. Our instructor was a former newspaper editor, and we did zero proofreading on paper and never fiddled with double-spacing. Do publishers still work this way? In the last decade, I’ve only turned in one double-spaced manuscript per the editor’s request. I haven’t handled a printed, double-spaced manuscript, proofread by an editor, since high school.

So why are writers and students still doing it? Habit, and because academia says so.

This is for 3rd graders. Elementary teachers love their comic sans.

Proofreading marks would make great Are You Smarter Than a 5th Grader? questions. We all used (or at least saw) proofreading marks in school, but most adults have forgotten all about them. Hell, a college student at my karate dojo tried to remember some of them while we were proofreading a new manual we’re putting together for students.

We’ve replaced all of this with track changes, commenting, and similar functions in word processors. Even Google Docs now offers a Suggesting mode and allows users to see the entire revision history of a document, and the writer and an editor or teacher can see it all happen in realtime. It’s more efficient than passing papers back and forth and is a much faster and more direct way of communicating.

College students already turn in their work electronically, so colleges are already halfway there. Most K-12 schools are starting to make the change, too. 1:1 programs (1 device to 1 student) are the new trend, whether with laptops or tablets, so every student has an electronic workflow. At the school I work for, every student from grades 6-12 has a Chromebook or laptop and a Google Apps account.

At the elementary level, we’re seeing long-form writing replaced by multimedia presentations and blog-style electronic journaling. Elementary students at my school still write papers longhand occasionally, but even proofreading marks are starting to die out. One of my sons saw them in 2nd grade, but the other has never seen them. They had two different teachers, one of which is in her third decade of teaching, and the other has been teaching less than ten years. Guess which one taught proofreading marks?

That all said, I spoke to a second-year junior high English teacher who requires double-spaced papers, even electronically. He finds seventh graders’ run-on sentences and similar issues are tough to parse in single-spaced text. However, he also admits he requires it because “that’s how it’s commonly done,” and because it’s easier to communicate page-length requirements to students.

Readability, again, is subjective. By high school, and certainly on a professional level, students and writers should be past the point where their writing can’t be parsed in single-spaced text. I’m much more interested in the why of things over “because we’ve always done it that way.” The latter is a dangerous statement, and only invites stagnation.

As for his page-length requirements, it’s not hard to say “give me half a page” instead of one double-spaced page. I suggested word count, but he feels if he required 500 words, they’d stop writing at word 501. They won’t do the same when they hit the end of a page? In any event, these things can be corrected through education and grading.

Double spacing is worth debating. If even academia is starting to make the switch, then maybe it’s time to revisit double spacing as a standard. I can see arguments on both sides, but I think we’re better off taking steps to dump it. Let’s start drilling the habit of proofreading accurately in regular text into our students instead.

And by the way, how many of us catch ourselves proofreading websites, books, magazines, and newspapers? We do it all the time, even when we’re not consciously thinking about it. We tell ourselves it’s easier one way or the other, but we read single-spaced text (with one space after periods!) all day.

If double-spacing manuscripts is already a habit for you, by all means, carry on. If a publisher, editor, or agent requires it, then definitely do it! I just see no reason to keep drilling it into students as a requirement, or to require writers to use double spacing if we’re going to use an electronic workflow through the rest of the publishing process.

I imagine pretty soon it will become optional, just like those two spaces after a period.

About Mike Oliveri

Mike Oliveri is a writer, martial artist, cigar aficionado, motorcyclist, and family man, but not necessarily in that order. He is currently hard at work on the werewolf noir series The Pack for Evileye Books.